Government Documents and Microforms

PLAN FOR FEDERAL DEPOSITORY LIBRARIES IN LOUISIANA
Revised 2006; minor revision Nov. 2007 [rev. May 2008]
Appendix 5 revised July 2009; August 2014

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I. INTRODUCTION

The Federal Depository Library Program in Louisiana is part of a national depository library system in which certain libraries are designated to receive federal government information in all formats and to provide access to the residents of Louisiana in the most efficient method. In 1981, the Depository Library Council to the Public Printer, an advisory group, recommended that each state be required to prepare a plan that would coordinate the federal documents depository program within that state. The Council maintained that implementing a state plan would help identify and resolve problems as well as improve service and access. The Public Printer went on record as encouraging such plans "as a modern and potentially cost saving means of improving public access to government documents in accordance with the intent of Title 44."

In early 1982, State Librarian Thomas Jaques called a meeting of representatives of all Federal depository libraries in Louisiana to discuss the possibility of formulating a state plan. On 15 April 1982, representatives of fourteen depository libraries met at the State Library. After discussing problems and concerns with documents services, the group named a committee to draft a state plan. The committee members are listed in Appendix 6.

In two subsequent meetings, the Committee drafted a plan to be known as the Louisiana Federal Depository Library Plan. The Plan adhered to all depository obligations under Title 44, Chapter 19, of the United States Code and the United States Government Printing Office's Instructions to Depository Libraries and Guidelines for the Depository Library System. The Plan established the Louisiana Federal Depository Library Council to oversee the implementation of the Plan and to provide for revisions when needed. It was adopted by the Council on January 17, 1983, and approved by the State Librarian.

In 1987, the Plan was revised by the Council to reflect policy changes. In 1988, the Council chairman appointed a committee to update and amend the Plan. The revised Plan was ratified by the Council, and as part of the revised plan, in 1990 the directors of federal depository libraries signed an agreement in compliance with the Plan.

In accordance with the Louisiana Federal Depository Library Plan, VI, Review and Amendment Process, the Plan was reviewed and revised in May 1996. Committee members are listed in Appendix 6.

In 2000, the Plan was reviewed and revised again. This revision strengthened the emphasis on access to government information rather than the traditional tangible products. In addition, the title was changed. The review committee members are listed in Appendix 6.

The Plan was reviewed and amended again in 2006. A review didn’t take place in 2005 due to the impact of hurricane Katrina on state depositories. Members of the 2006 review committee are listed in Appendix 6.

II. PURPOSE OF THE PLAN

To ensure that residents of Louisiana have adequate access to federal government information, the Plan for Federal Depository Libraries in Louisiana ("the Plan") outlines common goals and objectives for all federal depository libraries in the state.

III. AUTHORITY AND RESPONSIBILITY

The Louisiana Federal Depository Library Council will serve as the final authority on questions of policy and procedure regarding implementation of the Plan. In addition, the Council will monitor the implementation of the Plan. The chief administrator of each federal depository library will sign a document of agreement indicating the library’s commitment to the goals set forth in the Plan. The two regionals, Louisiana State University and Louisiana Tech University, will retain the documents of agreement.

IV. GOALS

The goals of the Plan for Federal Depository Libraries in Louisiana shall be:

  • To ensure that federal government information in appropriate formats is available to the residents of Louisiana.
  • To ensure that government information in federal depository libraries in Louisiana is accessible to all residents of the state.
  • To encourage efficient use of federal depository resources in Louisiana through cooperative agreements and networking.
  • To ensure that federal depository libraries in Louisiana meet or exceed the public service standards established by the U.S. Government Printing Office.
  • To promote and increase awareness within Louisiana of the federal depository program as well as other government information programs.
  • To ensure the future availability of federal government information in federal depository libraries in Louisiana by encouraging preservation efforts.
  • To encourage advocacy and political action by federal depository librarians in Louisiana in support of the federal depository library program and other federal government information resources and systems.

V. IMPLEMENTATION

In order to achieve the goals specified in Section IV, federal depository libraries in Louisiana, in cooperation with the Louisiana Federal Depository Library Council, shall agree to the following:

A. To ensure that federal government information in appropriate formats is available to the residents of Louisiana:
  1. The Council shall encourage cooperative collection development by geographically proximate federal depository libraries to support the information needs of all communities in Louisiana.
  2. The Council shall coordinate efforts to identify and build strong retrospective collections and shall assist in collection development for libraries holding these collections.
  3. The regional depository libraries, Louisiana State University and Louisiana Tech University, shall establish and administer discard procedures in order to ensure availability of government information within each region of the state.
  4. Selective depository libraries shall carry out the weeding process in accordance with guidelines set forth by the U.S. Government Printing Office and in Appendix 5 of this plan.
  5. Each depository library shall assess the needs of its users as a basis for selection, acquisition, and maintenance of its depository library collections, and shall maintain a written collection development policy based on these needs.
B. To ensure that government information in federal depository libraries in Louisiana is accessible to all residents of the state:
  1. The Council shall encourage each Federal depository library in Louisiana to maintain a policy of free public access to depository collections.
  2. Each depository library shall maintain an adequate record of its holdings that shall be available for use by the general public. Adequate is defined as sufficient to allow a library user to discern whether a specific document is available for use in the library and to easily distinguish the publication’s location and format.
  3. Each depository library shall acquire the bibliographic tools, depository items, and commercial indexes that are needed to facilitate verification, acquisition, and retrieval of government information.
  4. Each depository library shall provide bibliographic control for government information in all formats that is comparable to that of other library materials.
  5. Each depository library is encouraged to include bibliographic records for government information in all formats in the library's public access catalog and to provide live links in these records to resources that are available online.
  6. Each federal depository library in Louisiana shall provide equipment needed for accessing the depository collection, such as readers, printers, computers, or other appropriate equipment.
  7. Each federal depository library in Louisiana shall meet the minimum technical standards set by the U.S. Government Printing Office.
C. To encourage efficient use of the federal depository resources in Louisiana through cooperative agreements and networking:
  1. Each depository library shall cooperate with the Council's efforts to integrate government information holdings into state and national bibliographic control systems.
  2. The Council shall identify special collections such as maps, patents, census, etc., and shall promote awareness of these collections.
  3. Depository libraries shall provide efficient interlibrary loan services for government information in appropriate formats and shall encourage non-depository libraries to request government information in appropriate formats for their library users.
  4. The Council shall maintain an awareness of the possible impact on depository libraries of other in-state planning mechanisms, especially those that involve the networking and automation of government information resources.
D. To ensure that federal depository libraries in Louisiana meet or exceed the public service standards established by the U.S. Government Printing Office:
  1. Depository libraries shall provide reference service using government information in appropriate formats that is comparable to reference service given using other library material.
  2. The Council shall encourage continuing education for depository library staff as well as for non-documents librarians.
  3. The chief administrator of each depository library shall encourage participation in continuing education programs by the depository library staff.
  4. Depository libraries shall cooperate with non-depository libraries by providing reference and information services upon referral.
E. To promote and increase awareness within Louisiana of the federal depository program as well as other government information programs:
  1. The Council shall encourage and coordinate state-wide public awareness programs to promote the use of federal government information.
  2. The Council shall encourage the coordination of public awareness programs via partnerships of depository libraries within congressional districts.
  3. Each depository shall establish and maintain an effective public awareness program.
F. To ensure the future availability of federal government information in federal depository libraries in Louisiana by encouraging preservation efforts:
  1. The Council shall encourage each federal depository library in Louisiana to implement a preservation program for government information in appropriate formats.
  2. The Council shall encourage the U.S. Government Printing Office to provide government information in appropriate formats.
  3. The Council shall encourage federal depository libraries in Louisiana to participate in state-wide preservation and disaster response planning efforts.
  4. The Council shall monitor the development and implementation of the Future Digital System being created by the U.S. Government Printing Office.
G. To encourage advocacy and political action by federal depository librarians in support of the federal depository library program and all other federal government information resources and systems:
  1. The Council shall monitor legislation, regulations, and policies on the state and national level that affect the federal depository library program and other government information resources.
  2. The Council shall communicate with officials at the U.S. Government Printing Office, Congressmen, Senators, and other appropriate government officials in support of freedom of access to government information.

VI. REVIEW AND AMENDMENT PROCESS

The Chair of the Council shall report annually to federal depository libraries in Louisiana on the work of the Council and the implementation of the Plan. In years ending in either 0 or 5, the Council shall conduct a formal review of the Plan's contents and viability.

Amendments and revisions to the Plan may be proposed by the Council or any federal depository library in the state. The Council shall advertise for comment on any proposed amendment or revision to the Plan. Revisions to one portion of the Plan may be approved at any time by a majority vote of the members of the Council. Appendix 5 will be revised as needed by representatives of the Regional Libraries in consultation with the Council and in accordance with GPO regulations. Changes made to the Plan as the result of a formal review done in years ending in 0 or 5 must have the support of a majority of the chief administrators of the federal depository libraries in Louisiana.

APPENDIX 1

AGREEMENT DOCUMENT

Plan for Federal Depository Libraries in Louisiana, Revision 2006


_________________________________________________, Depository number _________________, a designated Federal depository library, agrees to participate in the Plan for Federal Depository Libraries in Louisiana in an effort to meet the goals of the Federal Depository Library Program.


__________________________
Library Director Signature

__________________________
Title

__________________________
Date

Instructions for the agreement document:

  • Print a copy of this agreement on your library letterhead and sign it.
  • Make one copy of the signed agreement for your depository library files.
  • Mail or fax the original signed agreement to the appropriate regional librarian:



APPENDIX 2

LIST OF DEPOSITORY LIBRARIES IN LOUISIANA

A current list of Federal Depository Libraries in Louisiana is available on the FDsys website at http://www.access.gpo.gov/cgi-bin/modalldep.cgi?cmd+LA.

A list is also maintained by the Middleton Library at Louisiana State University. This site includes the names of the current government documents librarian at each library and is available at http://www.lib.lsu.edu/govdocs/director.html.



APPENDIX 3

BYLAWS of the LOUISIANA FEDERAL DEPOSITORY LIBRARY COUNCIL

ARTICLE I. Name. The name of this organization shall be the Louisiana Federal Depository Library Council.

ARTICLE II. Purpose. The purpose of the Louisiana Federal Depository Library Council shall be to implement the Plan for Federal Depository Libraries in Louisiana, specifically to:

  1. Review the performance of the Louisiana federal depository libraries in implementing the Plan for Federal Depository Libraries in Louisiana.
  2. Make recommendations to the library community in Louisiana concerning the Federal Depository Library Program.
  3. Make recommendations to the Depository Library Council to the Public Printer and the U.S. Government Printing Office concerning the Federal Depository Library Program in Louisiana.
  4. Monitor and coordinate publicity about the Federal Depository Library Program in Louisiana.
  5. Seek official support of the Plan for Federal Depository Libraries in Louisiana from the chief administrators of federal depository libraries.
ARTICLE III. Membership.

Section 1. General membership. The membership of the Louisiana Federal Depository Library Council shall consist of not more than nine members of the library community.

Section 2. Membership makeup. The two regional libraries shall each have a permanent position on the council. The chief administrator of each regional federal depository shall represent the library or appoint a representative to the Council.
  1. Louisiana State University, Baton Rouge.
  2. Louisiana Tech University, Ruston.
  3. The State Library of Louisiana shall have a permanent seat on the Council. The State Librarian shall represent the State Library or appoint a representative.
  4. The Louisiana Library Association Government Documents Round Table (LLA/GODORT) shall have a permanent position on the Council. The Vice-Chair/Chair-Elect of LLA/GODORT shall represent the Section.
  5. There shall be a representative from an academic library.
  6. There shall be a representative from a public library.
  7. There shall be a representative from a special library.
  8. There shall be a representative from a non-depository library.
  9. There shall be a representative of government information users.
Section 3. Election. Prior to the spring meeting, the Council Chair shall publicly solicit nominations for candidates to fill the positions of representatives whose terms will be expiring in June of that year. The Chair will contact any candidates who were nominated by others to ensure that they are willing to serve on the Council. The Chair will present the slate of candidates to the Council at the spring meeting for a vote. Before the end of June, the successful candidate in each category shall be notified in writing by the Chair.

Section 4. Term of Office. The members of the Council who represent the non-permanent positions shall serve two years and may be re-elected for a second term.

Section 5. Vacancies. Vacancies on the Council shall be filled by the manner specified in Section 3 of these bylaws.

Section 6. Alternates. A member of the Council may designate an alternate to serve in his/her absence.

ARTICLE IV. Officers of the Council.

Section 1. Officers. The Officers of the Council shall be a Chair and a Secretary. The term of office shall begin on July 1.

Section 2. Selection of Officers. The Chair and the Secretary shall be elected by the Council during its spring meeting. Members of the Council who have served a minimum of one year are eligible for election as Chair.

Section 3. Term of Office. The Chair and the Secretary shall serve a one-year term and shall be eligible for re-election to office. Both officers shall be limited to two consecutive terms.

ARTICLE V. Duties of the Officers

Section 1. The Chair. The Chair shall preside over all meetings of the Council. He/she shall have the duty of organizing the work of the Council. He/she shall appoint such committees as necessary to carry out the duties of the Council. Further he/she shall serve as spokesperson for the Council.

Section 2. The Secretary. The Secretary shall prepare an agenda and record the minutes of meetings and proceedings of the Council. The Secretary shall maintain an official file documenting the work of the Council.

ARTICLE VI. Meetings

Section 1. Regular meetings. The Council shall meet twice a year, in the spring and in the fall, at times and locations designated by the Chair of the Council.

Section 2. Additional meetings. The Chair may call additional meetings of the Council. Upon the written request of a majority of members of the Council or a majority of the chief administrators of federal depository libraries in Louisiana, the Chair shall call a meeting of the Council.

Section 3. Notice of meeting. Notice of meetings shall be mailed to Council members at least two weeks before the date of each meeting, and a notice of meetings shall be announced in appropriate state library media. E-mail is an acceptable substitute for postal mail.

Section 4. Open meetings. Meetings of the Council shall be open to the public. All interested persons are encouraged to attend.

ARTICLE VII. Reports.

Section 1. Minutes of meetings. The Secretary shall prepare minutes of each meeting. The minutes shall be distributed to all Council members and to all federal depository libraries in Louisiana within one month after the meeting.

Section 2. Annual Reports. The Chair of the Council shall provide to the depository community in Louisiana an annual written report of the activities of the Council. The report shall be posted on the Bayoudoc e-mail list each June.

Section 3. Official Repository. The Council shall designate an official repository to house its papers.

ARTICLE VIII. Rules of Order. The rules contained in the latest edition of Sturgis's Standard Code of Parliamentary Procedure shall govern the meeting of the Council.

ARTICLE IX. Amendments. These by-laws may be amended by a majority vote of the Council at a duly constituted meeting. Two weeks written notice of such proposed amendment to the by-laws must be given to members of the Louisiana Federal Depository Library Council.


APPENDIX 4

A REPORTING SYSTEM FOR SELECTIVE FEDERAL DEPOSITORY LIBRARIES IN LOUISIANA

In order to more equitably divide the responsibilities of the two regional libraries in Louisiana, each selective depository shall be assigned to a specific regional. The selective depository will send its discard lists and other requests for assistance to the specified regional.

Depositories reporting to Louisiana State University, Middleton Library are:

  • Law Library of Louisiana
  • Loyola University Law Library
  • Loyola University Library
  • Louisiana State University, Paul M. Herbert Law Center
  • New Orleans Public Library
  • Our Lady of Holy Cross College Library
  • Southern University Law School Library
  • Southern University Library
  • Southern University in New Orleans Library
  • State Library of Louisiana
  • Tulane University Law Library
  • Tulane University Library
  • United States Court of Appeals, Fifth Circuit Library
  • University of New Orleans Library
  • Xavier University Library
Depositories reporting to the Louisiana Tech University, Prescott Memorial Library are:
  • Louisiana College Library
  • Louisiana State University at Eunice Library
  • Louisiana State University in Shreveport Library
  • McNeese State University Library
  • Nicholls State University Library
  • Northwestern State University of Louisiana Library
  • Shreve Memorial Library
  • Southeastern Louisiana University Library
  • University of Louisiana at Monroe
  • University of Louisiana at Lafayette
  • Vernon Parish Library

APPENDIX 5


Background Information:

Louisiana Federal Depository Libraries are now required to use the Association of Southeastern Research Libraries (ASERL) Disposition Database (ADD) for offering items no longer wanted/needed after the five-year period that they are obligated to keep materials received from the Federal Depository Library Program.

The philosophy behind the process remains the same: Selectives must keep items for five years after receiving them through the program.* There are two notable exceptions. The first main exception occurs when a Selective replaces a tangible title with an electronic version. Selective depository libraries are permitted to replace tangible versions of depository material with online equivalents provided the publication has been held for at least one year, the regional depository has approved the disposal of the tangibles, and the online version is:

  • Official.
  • Complete.
  • Free of charge to the user.
NOTE: No library is required to substitute online versions for tangible materials.

*‘Five-year rule’: a minimum retention period of five years from date of receipt, processing, or shipping list date. From: Legal Requirements & Program Regulations of the Federal Depository Library Program, p. 6.

The other exception occurs when materials are superseded—either by newer editions/versions or by the process of replacing loose materials with bound materials having the same exact information. In the event of the former situation, please continue offering your superseded editions/versions—use the category for Superseded” items in the template for importing (the only current exceptions for listing in that category of superseded items are these two titles: The Federal Register and the Code of Federal Regulations [CFR]; please do not offer these out).

In the event of the latter situation, do not ever offer items that are simply being replaced by a bound version of the same exact material. E.G., never offer copies of “slip” publications that are later sent in permanent volumes.

All Louisiana Federal Depository Libraries need to be registered with the ADD: for instructions on how to do this and how to proceed with offering or requesting materials offered by other depository libraries, see: http://guides.uflib.ufl.edu/content.php?pid=169679&sid=1429057

Procedure:
Create a list or lists of materials to be discarded.  The instructions following will walk you through the process of creating a CSV file that can be uploaded to the ASERL Disposition Database (ADD).  There are two methods suitable for lists longer than 5 items.  For shorter lists, titles can be added one-by-one.
Method 1.

While logged into the ADD, you can create and import your list at the same time.  Here is the specific URL:
http://apps.uflib.ufl.edu/GovDocs/importItem.aspx
When you are on the page linked above, you will see the following instructions:


To import a list of item records to the Government Documents Disposition list, please follow these steps:
  1. Download the ImportTemplate.csv file by clicking the image located at the end of Step 1 (When you are in the database, you will see the icon).
  2. Add the items that are to be offered to the template file.
  3. Click the Browse button to select the file to import and then click the Import File button.

File format and data field requirements are listed below.

  • Required File Format: Comma-separated values (CSV) file
  • Required Header Fields and Field Order (note that these fields are required to be in the list but are not required to have values in them.  The only required values are 1, 2, 3, 9 (corresponding to A-C, I on a standard Excel spreadsheet form).
    1. SuDoc Number
    2. Title
    3. Item Format
    4. Item Condition
    5. Item Superseded
    6. Comment
    7. Pub. Start Month
    8. Pub. Start Day
    9. Pub. Start Year
    10. Pub. Start Season
    11. Pub. End Month
    12. Pub. End Day
    13. Pub. End Year
    14. Pub. End Season

Data Fields and Field Order

Field #

Data Field

Data Type

Default Value

1

SuDoc Number*  

Text field; Max length 100 characters

2

Title*  

Text field; Max length 1000 characters

3

Item Format*

Text field;
Accepted Values: 'CD', 'Paper', 'Video', 'Map', 'Microfiche', or 'Other'.

Paper

4

Item Condition

Text field;
Accepted Values: 'Good', 'Fair', or 'Poor'.

Good

5

Item Superseded

Text field;
Accepted Values: 'Y' or 'Yes' for Superseded; 'N', 'No', or empty value for Not Superseded.

No

6

Comment

Text field; Max length 1000 characters

7

Pub. Start Month

Numeric field; Max length 2 digits

8

Pub. Start Day

Numeric field; Max length 2 digits

9

Pub. Start Year*  

Numeric field; Max length 4 digits

10

Pub. Start Season

Text field; Max length 10 characters

11

Pub. End Month

Numeric field; Max length 2 digits

12

Pub. End Day

Numeric field; Max length 2 digits

13

Pub. End Year

Numeric field; Max length 4 digits

14

Pub. End Season

Text field; Max length 10 characters

*  indicates a required field

Method 2

Using Excel, create a spreadsheet according to the following template (note: this example shows only the required fields):

After you have listed all of the items you wish to offer, do a “Save As”—Select a location—and then select CSV as your “type”—see below:

After the CSV file is created and saved, it can be accessed later when you are logged into the ADD and are ready to upload the file.

Timelines
Here is the hierarchy that is built into the software.  Each library category has a specific entry date and resulting number of days in order to request items you have offered:
The ability to view, select, and match items in the ASERL Documents Disposition Database is tiered based on an agreed-upon level of need.  Starting with the highest need, this is:

  • FDLP Regional Depository (or Depositories) in the same state or service area as the listed Offer (Primary Regional)
  • FDLP Selective Depositories in the same state or service area as the listed Offer (Primary Selective)
  • ASERL Center of Excellence which has explicitly defined that the Offer is within its CoE scope (CoE)
  • Other FDLP Regional Depositories in the Southeast (Other Regional)
  • Other FDLP Selective Depositories in the Southeast (Other Selective)

A Primary Regional will have access to offers in their state or service area less than 24 hours after the offer is added to the system and will have five days of exclusive access to the Offer.  A Primary Selective will have access to Offers in their state or service area beginning on day six.
A Center of Excellence (CoE) will have access to Offers falling within their CoE scope beginning on day 11.  A CoE will define its scope by entering its Needs list and marking which needs fall within the agreed-upon CoE boundaries.  Needs list matching for Offers outside of the depository's CoE scope will follow the other rules for availability listed here.
Other Regional Depositories will see Offers beginning on day 26.  Other Selective Depositories will see Offers beginning on day 31. 
Any offers which have not been selected after 45 days will be expired from the system.
Here’s that information in tabular form:


Type of Depository

Beginning Date of Access

Ending Date of Access

Primary Regional

1

45

Primary Selective

6

45

Center of Excellence (other than Primary Regional/Selective)

11

45

Other Regional

26

45

Other Selective

31

45


Note that all depository library types have the same ending date, so a library may change its mind about requesting something (assuming it is still available) up until the final day.  After that final day, all items not requested by other depositories may be offered free of charge to non-depository libraries or to the general public.  In the case of large sets or historical titles, these may be offered out on the National Needs and Offers List.  After all other options have been exhausted, any leftover documents may be simply discarded.  Under no circumstances, however, are offering depositories allowed to sell any FDLP materials.

Now, let’s take a look at this same information—but with a more local perspective:


Within 24 hours of posting your list, both Regionals (LSU and LaTech) have access to that list; and we are the only libraries that can request things from that list for 5 days.  If we have a problem with your withdrawing something from your collection, we can request that you do not withdraw it at that point.  You would then delete it from the list. If, however, after discussing your decision to discard, we agree that you can discard it, it will stay on your list until someone else requests it or forty-five days have passed—whichever comes first.


Because Selectives do not receive messages telling them that a library in their area is offering items—only Regionals do—Selectives who are trying to fill gaps in their collections would normally keep a list of Needs on the database.  However, a less formal way for Louisiana Selectives to fill gaps is to be notified that a list from a Louisiana Depository has been posted on the database.  The most effective way to do that is for Selectives to announce on Bayoudoc-L that they have posted lists on the ASERL Disposition site —but, remember, Selectives cannot claim from those lists until after the five days have passed; i.e., until then, Louisiana Regionals have exclusive requesting access to those lists.  Another simple method would be for Selectives that are wishing to fill gaps check for lists on the ASERL Disposal Database at regular intervals.

Cost Factor

Shipping charges up to $50 per shipment to a single library are usually the responsibility of the disposing library. Payment of shipping costs in excess of $50 per shipment to a single library may be negotiated. Existing intra- and inter-state delivery services should be used whenever possible to avoid or minimize shipping costs. The receiving library may be asked to provide shipping labels for multi-box shipments.

Parting Words

Remember—you are not required to dispose of any materials.  As GPO/FDLP goes forward with new options, processes, and procedures, a time may come when you will choose to become a partner in a digitization or other preservation program.  Try to see beyond the immediate and into the future as you manage your collections.  We would not want our local population to lose access to important historical government information.  As we all know, it is NOT all on the Internet yet and won’t be for many years to come—if ever.


APPENDIX 6

MEMBERS OF COMMITTEES WORKING ON THE PLAN

1982 Draft Committee:
R. Brantley Cagle, Chair (McNeese State University), Blanche Cretini (Louisiana State Library), Stephen Henson (Louisiana Tech University), Margaret Lane (Louisiana Recorder of Documents), Pete Lastrapes, (Tulane University Law Library), Dorothy McConnell (Louisiana Office of Public Works), Katherine Nachod (New Orleans Public Library), and Roberta Scull (Louisiana State University).

1989 Review Committee:
Unknown.

1995 Review Committee:
Charlene Cain, Chair (LSU Law Library), Grace Moore (State Library of Louisiana), Lori Smith (Southeastern Louisiana University).

2000 Review Committee:
Stephen Henson, Chair (Louisiana Tech University), Stacey Hathaway-Bell (State Library of Louisiana), Cinderella Hayes (LSU-Eunice), Lori Smith (Southeastern Louisiana University), Cindi Wolff (LSU-Baton Rouge).

2006 Review Committee:
Lori Smith, Chair (Southeastern Louisiana University), Donna Vavrek (Louisiana Tech University), Howard L. Coy Jr. (Vernon Parish Public Library).

2007 The Advisory Council approved regional librarian name changes and deleted the statement about posting discards to the LSU Needs & Offers List.

2009 Appendis 5 Revision Committee:
Lori Smith, Chair (Southeastern Louisiana University), Howard L. Coy Jr. (Vernon Parish Public Library), Sandra Himel (University of Louisiana, Lafayette), Doris Hutson (Louisiana State University), Gail Kwak (Northwestern State University of Louisiana).