YBP Shipments

LSU Libraries Collection
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YBP Shipments

YBP shipments are usually received in the middle of the week. The shipment is expected to be shelved by noon on Friday so that the Collection Development selectors may begin their review.

CD/Acquisitions' student assistants or staff meet the UPS driver upstairs on the loading dock just outside of the Distributions Area with book trucks to bring the shipment down on the freight elevator located inside Room 30.

The shipment is then sorted by type of shipment (approval, slips or firm orders, etc.) and invoice number which can be found on the lower portion of the UPS package label.

As the books are unpacked, each book should be checked off on the invoice to make sure the correct book was received. Any missing books should be noted. YBP will be notified of missing books. The books are then shelved by shipment type, grouped together by invoice. Each shipment type should be shelved together. (i.e. The approval humanities books should be shelved with the approval science books.)

The blue copy of the invoice should be placed in the first book of each group. After the books are placed on the shelves, the 4th copy of the invoice, or packing slip (bottom white copy), is placed in the bottom basket (on the large gray filing cabinet) labeled "Packing Slip". The top two copies of the invoice (top white and pink) are placed in the top basket labeled "INVOICES Books on review Shelf." Shelf tags can be used to denote the start of a new letter in the call number order of the books.
UNPACKING/SORTING:

APPROVAL & SLIP BOOK SHIPMENTS

Approval book shipments are coded: APHUM, APSOC, APSCI, APREF, etc.

Slip book shipments are coded: SLHUM, SLSOC, SLSCI.
FIRM ORDER, HILL APPROVAL & SPECIAL LOCATION BOOK SHIPMENTS

Firm order book shipments for the 3 disciplines are coded: FIHUM, FISOC, FISCI.
(Firm orders will not have a book slip inside.)

Special location book shipments are coded: LIBR, DESN, CHEM, REF, HILL, BYPASS.
STANDING ORDER BOOK SHIPMENTS

Standing order book shipments are coded STAND.

Standing order book shipment boxes are placed on the Serial/Monographic Standing Order shelf.

REVIEW

After the book shipments are unpacked, sorted, and placed on our shelves, the Collection Development selectors are required to come down to review the books. Each selector should initial and date the Liaison Log for Reviewing Materials.

Books will be available for review by the selectors from noon on Friday until 11:00 a.m. on the following Thursday.

During the review period, the selectors are to make recommendations regarding location, etc.

AFTER REVIEW

At 11:00 a.m. on Thursday, CD/Acquisitions' student assistants or staff load the book shipments on to book trucks and roll them over to Database Management. At the same time, the pink and white copies of the invoices are delivered to Maureen Tobin.

OTHER ISSUES

Some books may need to be returned to YBP for various reasons. These reasons may include but are not limited to:

duplicate book
wrong title
damaged/defective book

Authorization must be obtained from YBP's customer service representative prior to returning books.

Books being returned to YBP must include a copy of the invoice, reason for return, and any other pertinent information.

All returns must be sent via UPS and should be insured for the amount of the book and any processing.

Books listed on the invoice as "non-returnable" can only be returned if the problem was due to an error on YBP's part. Authorization must be received on "non-returnable" titles.

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