Collection Services: Cataloging

Computer Files and DVDs

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Bibliographic Record | VOL/COPY Record | MARC Holdings Record | Physical Processing

 

Bibliographic Record

  • Catalog according to AACR2 chapter 9.
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Vol/Copy Record

  1. Enter CALL NUMBER in the call number field.

    *CD/DVD-ROMS for Midl-Main stacks will be assigned Library of Congress classification numbers.
    *CD/DVD-ROMS for all other locations will be assigned MRDF [plus the next available accession number] as the call number.
    *DVD sound or video recordings will be assigned DVD [plus the next available accession number] as the call number.

  2. Change class scheme code to ALPHANUM or LC accordingly.
  3. Use the appropriate category listing for item category 1.
  • Special Collections:Place piggyback barcode on call number flag. Create VOL/COPY record(s) with scanned barcode for item ID.
  • All other locations: Create one VOL/COPY record for each CD-ROM, DVD, or disk and place the barcode on the inside back cover of the pambinder or plastic case (other than a jewel case) supplied by the publisher.
    NOTE: For Middleton Reference materials, see instructions under Physical Processing section below.
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MARC Holdings Record

  • Create a MARC holdings record according to standards and local policy, if the title is multipart or if the title is mixed format.
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Physical Processing

  • Special Collections: Write call number on flag. Place piggyback barcode on flag.
  • Middleton Reference: Procedures for the processing of CD/DVD-ROMs that are NOT part of a mixed format:
    • Technical Services Staff:
      1. Catalog item; classify as:LC; location: OFFICE; item type: REFERENCE; Item category 1: CD-ROM or DVD-ROM; uncheck circ.
      2. Put item in a special jewel case that Reference is purchasing specifically for their CD-ROM or DVD-ROM pieces. These cases are different from those used for other locations.
      3. Attach copyright label to the back right side of the jewel case.
      4. Attach barcode to jewel case on back upper left hand corner.
      5. Attach the target to the CD/DVD-ROM.
      6. Write call number on a white call number label and attach to jewel case on top left hand corner.
      7. Send to Reference.
    • Reference Staff:
      1. Type the call number label and attach to jewel case
  • All other locations:
    • Floppy disk:
      1. Place a label with the location and call number on each floppy disk.
      2. Place the floppy disk in a pambinder with an envelope.
      3. Send to be labelled.
    • CD-ROM, DVD, or DVD-ROM (with jewel case):
      1. Place a label with the location and call number on the jewel case.
      2. Place the jewel case in a pambinder.
      3. Send to be labelled.
    • CD-ROM, DVD, or DVD-ROM (with case other than jewel case):
      1. Leave the CD-ROM or DVD in the case.
      2. Send to be labelled.
    • CD-ROM, DVD, or DVD-ROM (without any case):
      1. Place the CD-ROM or DVD in a plastic case obtained from the labelling supply area.
      2. Place a label with the location and call number on the plastic case.
      3. Place the plastic case in a pambinder.
      4. Send to be labelled.
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