Computer Files and DVDs

Bibliographic Record

• Catalog according to AACR2 chapter 9.

Vol/Copy Record

1. Enter MRDF or DVD* plus the next available accession number in the call number field.

   *If a DVD is a sound recording, or video recording, use DVD [accession number] for the call number and DVD for item category 1.
   *If a DVD is an electronic resource or computer file, use MRDF [accession number] for the call number and DVD-ROM for item category 1.

2. Change class scheme code to ALPHANUM.

• Special Collections: Do not barcode. Create VOL/COPY record(s) with auto-generated item ID.

• All other locations: Create one VOL/COPY record for each CD-ROM, DVD, or disk and place the barcode on the inside back cover of the pambinder or plastic case (other than a jewel case) supplied by the publisher.
  NOTE: For Middleton Reference materials, see instructions under Physical Processing section below.

MARC Holdings Record

• Create a MARC holdings record according to standards and local policy, if the title is multipart or if the title is mixed format.

Physical Processing

• Special Collections: No physical processing. Write call number on flag.

• Middleton Reference: Procedures for the processing of CD-DVD/ROMs that are NOT part of a mixed format and are going to Reference:
  
  • Technical Services Staff:
    
    1. Catalog item; classify as:LC; location: OFFICE; item type: REFERENCE; Item category 1: CD-ROM or DVD-ROM; uncheck circ.

    2. Put item in a special jewel case that Reference is purchasing specifically for their CD-ROM or DVD-ROM pieces. These cases are different from those used for other locations.

    3. Attach copyright label to the back right side of the jewel case.

    4. Attach barcode to jewel case on back upper left hand corner.

    5. Attach the target to the CD/DVD-ROM.

    6. Write call number on a white call number label and attach to jewel case on top left hand corner.

    7. Send to Reference.

  • Reference Staff:
    
    1. Type the call number label and attach to jewel case

• All other locations:
  • Floppy disk:
    1. Place a label with the location and call number on each floppy disk.

    2. Place the floppy disk in a pambinder with an envelope.

    3. Send to be labelled.

  • CD-ROM or DVD (with jewel case):
    1. Place a label with the location and call number on the jewel case.

    2. Place the jewel case in a pambinder.

    3. Send to be labelled.

  • CD-ROM or DVD (with case other than jewel case):
    1. Leave the CD-ROM or DVD in the case.

    2. Send to be labelled.

  • CD-ROM or DVD (without any case):
    1. Place the CD-ROM or DVD in a plastic case obtained from the labelling supply area.

    2. Place a label with the location and call number on the plastic case.

    3. Place the plastic case in a pambinder.

    4. Send to be labelled.