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Guidelines for Recording Holdings: Punctuation

Colon | Comma | Equals sign | Forward slash | Hyphen | Parentheses | Period | Plus sign | Question mark | Quotation marks | Semicolon | Square brackets
  • Colon - Use to separate hierarchical levels of enumeration or chronology, including supplements and accompanying material. There are no spaces on either side of the colon.
    ser.1:v.1:no.1
    
    1995:Nov.1
    
    v.3:suppl.
    
    v.1:no.1:map
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  • Comma - Use to indicate a gap in the library's holdings. See semicolon for nongap breaks. There are no spaces on either side of the comma.
    v.1,v.3
    Bd.1(1980)-Bd.3(1982),
    Bd.5(1984)-Bd.6(1985)
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  • Equals sign - Use to separate alternative (parallel) numbering schemes. There are no spaces are either side of the equals sign.
    v.1:no.3=no.35
    
    v.3:pt.1=fasc.12
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  • Forward slash - Use between designations for combined issues/volumes. There are no spaces on either side of the forward slash.
    no.3/4
    
    1989:Jan./Feb.
    
    D/F
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  • Hyphen - Use to indicate an unbroken range of holdings. There are no spaces on either side of the hyphen.
    no.1-4
    
    v.2:pt.A-B
    
    1992-1995
    
    1st(1981)-12th(1992)
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  • Parentheses - Use to enclose chronology when it is recorded with enumeration and to enclose the type of index. There are no spaces on either side of the parentheses.
    t.21(1935)
    
    v.1/5(1990/1994) |z (subject)
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  • Period (followed by 2 blank spaces) - For non-serial items, use to separate volumes with only one level of hierarchy from volumes with a subsequent level of hierarchy.
    v.1-2.  v.2A.  v.3
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  • Plus sign - For non-serial items, use to separate multiple basic bibliographic units in a kit. The plus sign is preceded and followed by a blank space.
    2 sound cassettes + 1 sound disc + 2 posters
            
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  • Question mark - Use to replace the fourth digit of the year when uncertain.
    v.1(192?)
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  • Quotation marks - Use to enclose the name of unit.
    "Supplement"
    
    "Updates" no.1-2
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  • Semicolon - Use to indicate a nongap break (when an item is not published or when there is a change in the publisher's enumeration or chronology). There are no spaces on either side of the semicolon.
    v.1-4;v.6
    
    v.1(1985)-v.3(1987);v.5(1989)
    
    1st(1991)-3rd(1993);1994-1995
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  • Square brackets -Use to indicate supplied enumeration or chronology. There are no spaces on either side of the square brackets.
    no.1-[2]
    
    v.1-3,v.6[i.e. 5]
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