Guidelines for Recording Holdings: Enumeration

  • Numbers: Record all numeric designations using Arabic numbers.
    v. VIII        becomes v.8
    no. Five       becomes no.5
        
  • Ordinal numbers:

     

    • English language: Record ordinal numbers in the form 1st, 2nd, 3rd, 4th, etc.
      First ed.      becomes 1st ed.
    • Other languages: Record ordinal numbers following the usage of the language. Consult C.G. Allen's A Manual of European Languages for Librarians for the form of ordinal numbers.
      Troisieme      becomes 3e
      Quinto         becomes 5o
  • Alphabetic designations: Record uppercase and lowercase alphabetic data as they appear on the publication (romanized, if necessary).
    v.A
    no.30b
  • Combined numbering: Separate the numbers or alphabetic designations with a forward slash.
    v.A/B
    no.3/4
  • Hierarchical level: Record enumeration data from highest hierarchical level to lowest hierarchical level, using a colon to separate each level.
    v.1:no.1
    v.1:no.1:pt.A
  • Numbered series: Treat series numbering schemes and series captions as the most inclusive level of enumeration data.
    ser.1:v.1:no.1
    n.s.v.2:no.3
  • Alternative numbering (parallel numbering): Record alternative numbering following the regular scheme of enumeration and separated using an equals sign. Remember, the numbering on the right side of the equal sign must be continuously incremental.
    v.3:no.1=no.50
  • Enumeration lacking (serial): If part of an otherwise numbered unit lacks enumeration, supply it in square brackes.

     

    [v.1]-6
        
  • Enumeration lacking (non-serial): If a multipart non-serial item does not carry enumeration on any part, supply enumeration (along with the appropriate caption). If one or more parts of an otherwise numbered multipart non-serial item lack enumeration, supply the enumeration. Do not use square brackets when supplying the enumeration.
    1st volume is titled "Southern States"
    2nd volume is titled "Northern States"
    
    Record as:
    
    v.1-2
  • Incorrect enumeration: Record incorrect enumeration as it appears on the publication, with the correct enumeration following in square brackets, preceded by "i.e.". In a compressed statement, the incorrect enumeration is only recorded if it is at the beginning or end of the compressed range.
    v.2[i.e. 3]
    v.3[i.e. 4](1996)-v.6(1998)
        
  • Unbroken range: Record an unbroken range of holdings using a hyphen between the first and last numeric/alphabetic designation.
    v.1-10
    v.2:pt.A-C
    A-L

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