Guidelines for Recording Holdings: Enumeration

Numbers: Record all numeric designations using Arabic numbers.
```
v. VIII        becomes v.8
no. Five       becomes no.5
```
Ordinal numbers:
- English language: Record ordinal numbers in the form 1st, 2nd, 3rd, 4th, etc.
```
First ed.      becomes 1st ed.
```
- Other languages: Record ordinal numbers following the usage of the language. Consult C.G. Allen's A Manual of European Languages for Librarians for the form of ordinal numbers.
```
Troisieme      becomes 3e
Quinto         becomes 5o
```
Alphabetic designations: Record uppercase and lowercase alphabetic data as they appear on the publication (romanized, if necessary).
```
v.A
no.30b
```
Combined numbering: Separate the numbers or alphabetic designations with a forward slash.
```
v.A/B
no.3/4
```
Hierarchical level: Record enumeration data from highest hierarchical level to lowest hierarchical level, using a colon to separate each level.
```
v.1:no.1
v.1:no.1:pt.A
```
Numbered series: Treat series numbering schemes and series captions as the most inclusive level of enumeration data.
```
ser.1:v.1:no.1
n.s.v.2:no.3
```
Alternative numbering (parallel numbering): Record alternative numbering following the regular scheme of enumeration and separated using an equals sign. Remember, the numbering on the right side of the equal sign must be continuously incremental.
```
v.3:no.1=no.50
```
Enumeration lacking (serial): If part of an otherwise numbered unit lacks enumeration, supply it in square brackes.
```
[v.1]-6
```
Enumeration lacking (non-serial): If a multipart non-serial item does not carry enumeration on any part, supply enumeration (along with the appropriate caption). If one or more parts of an otherwise numbered multipart non-serial item lack enumeration, supply the enumeration. Do not use square brackets when supplying the enumeration.
```
1st volume is titled "Southern States"
2nd volume is titled "Northern States"

Record as:

v.1-2
```
Incorrect enumeration: Record incorrect enumeration as it appears on the publication, with the correct enumeration following in square brackets, preceded by "i.e.". In a compressed statement, the incorrect enumeration is only recorded if it is at the beginning or end of the compressed range.
```
v.2[i.e. 3]
v.3[i.e. 4](1996)-v.6(1998)
```
Unbroken range: Record an unbroken range of holdings using a hyphen between the first and last numeric/alphabetic designation.
```
v.1-10
v.2:pt.A-C
A-L
```

Top


	Comments \| LSU Libraries \| Louisiana State University Baton Rouge, LA 70803 Copyright © 2005 LSU Libraries / Cataloging Last Updated: Wednesday, 29-Aug-2007 16:31:20 CDT