Guidelines for Recording Holdings: Compression

• A compressed holdings statement records the first and last parts of range when there is no gap in the holdings.

• Repeat captions according to guidelines.

• Compress the holdings at the highest levels of enumeration and chronology whenever possible.
  • If the number of parts per volume is the same, compress at the highest level

    	v.1:no.1(1976:Jan.)-v.2:no.12(1977:Dec.)
    becomes v.1(1976)-v.2(1977)
    
            v.1:pt.1-4  v.2:pt.1-4  v.3:pt.1-4
    becomes v.1-3
    

  • If the number of parts per volume differs, do not compress at the highest level. Separate each element by a blank space.

          v.1-2  v.2A  v.3-4  v.4A  v.5
    not   v.1-5
    

  • When there are gaps in holdings, compress those holdings which are complete

    v.1:no.1(1976:Jan.)-v.1:no.4(1976:Apr.),
    v.1:no.6(1976:June)-v.1:no.12(1976:Dec.)
    
    v.1-4,v.6-8
    

	Comments | LSU Libraries | Louisiana State University Baton Rouge, LA 70803 Copyright © 2005 LSU Libraries / Cataloging Last Updated: Wednesday, 29-Aug-2007 16:31:21 CDT