Guidelines for Recording Holdings: Compression

  • A compressed holdings statement records the first and last parts of range when there is no gap in the holdings.

     

  • Repeat captions according to guidelines.

     

  • Compress the holdings at the highest levels of enumeration and chronology whenever possible.

     

    • If the number of parts per volume is the same, compress at the highest level

       

      	v.1:no.1(1976:Jan.)-v.2:no.12(1977:Dec.)
      becomes v.1(1976)-v.2(1977)
      
              v.1:pt.1-4  v.2:pt.1-4  v.3:pt.1-4
      becomes v.1-3
            
    • If the number of parts per volume differs, do not compress at the highest level. Separate each element by a blank space.

       

            v.1-2  v.2A  v.3-4  v.4A  v.5
      not   v.1-5
            
    • When there are gaps in holdings, compress those holdings which are complete

       

      v.1:no.1(1976:Jan.)-v.1:no.4(1976:Apr.),
      v.1:no.6(1976:June)-v.1:no.12(1976:Dec.)
      
      v.1-4,v.6-8
            

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