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Guidelines for Recording Holdings: Accompanying Material

  • Accompanying material is any material issued with, and intended to be used with, the item being cataloged.

     

  • Record all accompanying material at Level 4 in the 867 field.

     

  • If the accompanying material does not carry the enumeration and/or chronology of the basic bibliograpic unit, record holdings as follows:

     

    • Print
      • Record single-part accompanying material using the name of unit enclosed in quotation marks.

         

        "Teacher's guide"
        "Plot summary"
      • Record multipart accompanying material using the name of unit enclosed in quotation makes along with the extent of unit after the name of unit.

         

        "Teacher's guide" v.1-2
        "Plot summary" no.2/3
    • Non-Print
      • Record the accompanying material using extent of unit

         

        1 sound cassette
        2 maps
  • If the accompanying material carries the enumeration and/or chronology of the basic bibliographic unit, record holdings as follows:

     

    • Record the accompanying material as a subsequent-order designator to the basic bibliographic unit. Use a specific material designation (SMD) as the subsequent-order designator.

       

      v.3:map
      v.1:pt.1:disk
      v.3:map:no.1
      v.1:pt.1:disk:no.1-2
      v.31:no.1(1985:fall):map
      1996:spring:poster
    • Record frequent accompanying material in a public note (subfield |z) in the 867 field (there will not be a subfield |a). The first indicator is blank and the second indicator is 0 (zero).

       

      |zMaps and charts accompany many issues.
      |zPosters accompany each issue.
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