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Collection Services - Serial Services:
Labeling

General Information | Printing Selin Labels from Barcodes | Printing Labels for Pieces That Need to be Manually/Hand Labelled | Steps for Ironing on Selin Labels | Mixed Format Processing (Monographs Only) | Maps, Charts, Tables, Etc. (Paper Pieces) | Where do the books go after they have been processed?

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General Information

 

***PLEASE TURN OFF THE SELIN IRONS AND UNPLUG THEM BEFORE YOU LEAVE THE WORKSTATION***

  • HILL books do not get any processing.
  • REFERENCE books do not get a date due slip because they do not circulate.
  • Rush books that are for Reserve or are Rush Notifies (MIDL LOCATION ONLY) are brought to the Circulation desk.
  • Rush books for other special locations are put on the pickup shelves. You can also call the special location to let them know the book is processed and can be found on the pickup shelf.
  • SERIALS SERVICES STAFF/STUDENTS DO NOT CALL TO NOTIFY PATRONS THAT MATERIALS ARE READY. THIS IS THE RESPONSIBILITY OF THE CIRCULATION DEPARTMENT OR THE SPECIAL LOCATIONS STAFF.
  • Book jackets (dust covers) for Education Resources books (location is MIDL, i..., or SLIS, ...) and Design books (location is desi, ...) must stay with the piece (see the Collection Services web page--NOTIS documentation--Location codes--for more detailed information).
  • All other book jackets can be discarded.
  • Paperwork can be discarded with the exception of:
    1. Serials processing slips that contain specific instructions for previous volume processing.
    2. Rush or notify flags.
  • All books need to be counted and recorded on the statistics sheet before they leave our area.
  • Materials that need to be relabelled generally do not need to be stamped and targetted.

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Printing Selin Labels from Barcodes:

  1. Login to NOTIS (For help, please see Logging On/Off of Notis.)
  2. Type in LTMD FIND IT
  3. Scan the barcode or Type in the barcode number found in the back of the inside cover.
  4. The item record will appear
  5. Press F9 (call number will be displayed in most cases)
  6. If the call number is formatted correctly, press ENTER. For example:
    7. MIDL
    QA
    1
    B532
    1997

  7. If the call number is not formatted correctly, go to the copy holdings screen by pressing F5.
    Insert semicolons, etc. if you are familiar with formatting guidelines.
    If not, go directly to the call number screen and correct the call number the re by tabbing down and retyping the call number as it appears in the piece (usually of the backside of the title page).

 

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Printing Labels for Pieces That Need to be Manually/Hand Labelled:

  • Login to NOTIS (For help, please see Logging On/Off of Notis.)
  • Type in LTMD LABL. A blank call number screen will appear
  • Type in the call number as it appears inside of the piece, press ENTER.

 

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Steps for Ironing on Selin Labels:

 

**Mixed Format materials need to be processed according to different guidelines**

  1. Match selin label with the call number inside of the piece (usually found on the reverse side of the title page).

  2. If the call number inside the piece matches the selin label, cut the selin label from the strip. If the call number does not match, put that piece aside to correct/retype the selin label at a later time.

  3. Iron the selin label on the lower part of the spine. You can trim the label to make it fit on the spine if necessary. DO NOT COVER ANY IMPORTANT INFORMATION THAT CANNOT BE FOUND ELSEWHERE ON THE PIECE.
    *****Blue IEEE books: Do not cover the numbers that are printed on the spine. Trim the labels to iron them to the "side" of these numbers or iron the selin label on the lower left corner of the front cover.*****

  4. If the label cannot be ironed on the spine, it can be ironed on the lower corner of the front cover.

  5. DO NOT MELT THE SELIN LABELS.
    Adjust the "flat" iron to # 1 or # 2 and the "hand-held" iron to the low/medium setting.

  6. Make sure all pieces have been stamped with the LSU LIBRARIES property stamp on the top edge of the book for pieces at least 3/4" thick and on the title page for books thinner than 3/4".

  7. All books (WITH THE EXCEPTION OF REFERENCE) need to have a date due slip glued in on the last page before the inside cover.
    Do not cover any important information!

  8. All books must be targetted (tattle taped) for security reasons.

    Paperback (soft cover) books:
    • targetted with the double sided tattle tape strip (sticky on 2 sides--have two pieces of plastic to remove)
    • target strip is placed inside of the piece by removing the "dark" plastic strip, adhering the target strip to the inside margin, pressing down against the back side of the page and removing the "slightly transparent" plastic strip.
    Hardback books:
    • are targetted with a single target (stick on only one side--have one piece of plastic to remove)
    • are targetted in the spine of the book provided the spine is not glued to the text block
    • A bayonet (long flat silver metal rod) is slipped into the spine of the book.
    • single target strip is attached about 1/4" down on the bayonet with the shiny silver side facing the inside of the text block
    • Pull the bayonet down until the target strip is no longer visible and press firmly against the spine to adhere the target strip to the text block.
    • Pull firmly on the bayonet to remove it from the piece. If the target strip does not adhere and is pulled out when the bayonet is removed, simply move the target strip up a little closer to the end of the bayonet and try again.
    Three ring binders, spiral bound pieces, etc.
    • adhere a single target strip to the last page of the piece
    • cut a plastic strip of white "electrical type" tape about an inch longer than the piece
    • cover the target strip with the tape

 

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Mixed Format Processing (Monographs Only):

  • A mixed format processing slip should accompany the mixed format piece and the book.
    Please see Mixed Format Processing Slip for an example.
  • The book (text) part is processed normally:
    • LSU LIBRARIES property stamp
    • target strip
    • date due slip
    • selin label
    Stamp the book on the front of the title page and near the barcode in the back of the book with the stamp that reads:
    ADDITIONAL MATERIALS AVAILABLE AT THE CIRCULATION DESK -- for MIDL location.
    ADDITIONAL MATERIALS AVAILABLE AT _______________ -- for special locations.

 

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Maps, Charts, Tables, Etc. (Paper Pieces):

  • PAMBINDER (with an envelope glued in):
    ***NOTE:Pambinders are usually already made up and are processed except for the selin and pambind labels.
    • LSU LIBRARIES property stamp
    • target strip
    • date due slip
    • selin label
    • pambind label (typed by hand to include the title of the piece)
    • Stamp the envelope with the stamp that reads:
      ADDITIONAL MATERIALS AVAILABLE IN THE OPEN STACKS (this is usually already done)
  • VIDEO CASSETTES -- The video cassette pambinder gets:
    • LSU LIBRARIES property stamp
    • NO target strip
    • selin label
    • pambind label
    • orange/yellow "DO NOT EXPOSE TO MAGNETIC FIELD" sticker on the front of the pambinder and another near the barcode
    • Stamp the envelope with the stamp that reads:
      ADDITIONAL MATERIALS AVAILABLE IN THE OPEN STACKS
  • AUDIO CASSETTES -- Audio cassette pambinder gets:
    • LSU LIBRARIES property stamp
    • NO target strip
    • selin label
    • pambind label
    • orange/yellow "DO NOT EXPOSE TO MAGNETIC FIELD" sticker on the front of the pambinder and another near the barcode
    • Stamp the envelope with the stamp that reads:
      ADDITIONAL MATERIALS AVAILABLE IN THE OPEN STACKS
  • COMPUTER DISKS (floppy disks) -- PAMBINDER (with an envelope glued in) gets:
    • LSU LIBRARIES property stamp
    • NO target strip
    • copyright label on the front of the envelope inside of the pambinder
    • selin label
    • date due slip
    • pambind label
    • orange/yellow "DO NOT EXPOSE TO MAGNETIC FIELD" sticker on the front of the pambinder and another near the barcode
    • Stamp the envelope with the stamp that reads:
      ADDITIONAL MATERIALS AVAILABLE IN THE OPEN STACKS
  • CD-ROMS -- CD-ROM Pambinders get:
    • clear "jewel" case to hold the CD-ROM
    • "GUARDIAN SHIELD" target on the CD-ROM itself
    • LSU LIBRARIES property stamp
    • copyright label on the front of the jewel case
    • selin label
    • date due slip
    • pambind label
    • Stamp the envelope with the stamp that reads:
      ADDITIONAL MATERIALS AVAILABLE IN THE OPEN STACKS

 

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Where do the books go after they have been processed?

  1. Rush/Notify:
    • Middleton stacks location -- bring to circulation staff to notify patron/professor.
    • Special areas (Chem, Ref, Desi, Music, etc.) -- place on appropriate pick-up shelf in Serials mail area. Call Dept. to let them know the book is processed and wehre the book is located. Special area staff will notify the patron/professor
  2. Rush for Reserve
    • Bring the completed processed book to Mona Jarreau in Circulation.

  3. Middleton location only:
    • 4th floor stack maintenance office.
  4. Other locations: These include Chemistry, Design, Reference, Education Resources, Music, and Hill.
    • Books for these locations (exception Design) are to be removed from the truck after the count is done and placed on the pickup shelf for that location. The pickup shelves are in the alcove near the mail table.
    • One exception to this rule is the Design books. They need to be placed on the truck in the "breezeway" that is under the "DESI" sign. We must take the Design books up to the fishbowl to be desensitized before they are placed on the Design pickup s helf. The Design library does not have a security system and it creates problems for their patrons who bring design books into Middleton by setting off the security system.

 

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