Procedures for Requesting Travel Reimbursement 2002-2003
Please note that LPM-1 (Travel) was suspended via email by the Dean on September 2, 1997. The following guidelines were issued by the Dean's Office and are still in effect until further notice.
Faculty Development Travel
| Who qualifies: | Tenured and non-tenured librarians, full-time general librarians, excluding Assistant/Associate Deans. |
| Examples of types of travel: | Regularly scheduled national conferences such as ALA, SLA, SAA, NASIG, etc. |
| Types of reimbursable expenses: | All reimbursable expenses as listed in the University's travel policy. |
- The Dean will establish a single reimbursement level for all eligible faculty with approved travel requests.
- Faculty submit "Request for Authorization to Travel" forms through channels to the appropriate Assistant or Associate Dean, four weeks in advance of travel date.
- The AD forwards the forms to Administrative Services.
- Administrative Services staff check the balance available to each faculty member, and approve the available amount on the form. Administrative Services will allocate all of the traveler's available funds to her/his first requested trip unless otherwise requested.
- Administrative Services will send a copy of the completed form to the traveler.
State Travel
| Who qualifies: | All staff. |
| Examples of types of travel: | LLA, LUC, LA-ACRL. Does not include national conferences held in LA, such as ALA's Midwinter or Annual Conference. |
| Types of reimbursable expenses: | Mileage or registration, whichever is less. |
- Traveler submits "Request for Authorization to Travel" forms through channels to the appropriate Assistant or Associate Dean, four weeks in advance of travel date.
- The AD sends forms to Administrative Services.
- Administrative Services will approve the reimbursement of registration expenses and return a copy of the form to the traveler.
Non-faculty development travel
| Who qualifies: | All staff not eligible for "faculty development travel." |
| Examples of types of travel: | Training seminar fees, special interest conferences. Includes ALA's Midwinter or Annual Conference when held in New Orleans. |
| Types of reimbursable expenses: | All reimbursable expenses as listed in the University's travel policy. |
- Traveler submits "Request for Authorization to Travel" forms through channels to the Dean, four weeks in advance of travel date.
- Dean sends approved forms to Administrative Services.
- Administrative Services approves the reimbursement of expenses and returns a copy of the form to the traveler.
Administrative Directed Travel
| Who qualifies: | All staff are eligible. |
| Examples of types of travel: | UUGI, Depository Council. |
| Types of reimbursable expenses: | All reimbursable expenses as listed in the University's travel policy. |
- Traveler submits "Request for Authorization to Travel" forms through channels to the Dean, four weeks in advance of travel date.
- Supervisor forwards the forms through channels to the Dean.
- The Dean sends approved forms to Administrative Services.
- Administrative Services approves the reimbursement of expenses and returns a copy of the form to the traveler.
